Privacy & Cookie Policy

Last updated: 2 November 2026

This notice explains how we process the personal data of visitors to deeplab.space and of people who contact us, in accordance with Regulation (EU) 2016/679 (GDPR) and Italian Legislative Decree 196/2003 as amended.

1. Data controller

Associazione DeepLab
Via Grengoli 5, 40017 San Giovanni in Persiceto (BO), Italy
Tax code and VAT no. 04158611204
Email: info@deeplab.space

2. Data we process

  • Browsing data: the systems running the website automatically record some technical data (IP address, browser type, date and time of requests, pages visited), needed for the operation and security of the site.
  • Data you provide voluntarily: when you write to us by email, WhatsApp or Telegram we process your name, contact details and the content of your message, solely to reply and handle your request (for example information on telescope hosting or observatory automation).
  • Cookies and similar technologies: see section 8.

3. Purposes and legal bases

  • Operation and security of the website: legitimate interest of the controller (Art. 6(1)(f) GDPR).
  • Replying to your requests and pre-contractual or contractual activities: steps taken at your request or performance of a contract (Art. 6(1)(b) GDPR).
  • Compliance with legal obligations, such as tax obligations (Art. 6(1)(c) GDPR).
  • Displaying third-party content (YouTube videos, Instagram posts): your consent, which you can give or refuse via the cookie banner (Art. 6(1)(a) GDPR).

We do not use your data for profiling or advertising, and we do not sell it to third parties.

4. Retention

Browsing data is kept only as long as necessary for the security of the website and in any case no longer than 12 months, unless requested by judicial authorities. Messages and contact details you send us are kept as long as needed to handle your request; if a contractual relationship follows, for its duration and for the periods required by law (up to 10 years for tax obligations).

5. Who may process the data

Data is processed by the controller and by persons authorised by the Association. Providers of the technical services needed to run the website, in particular the hosting provider (Register.it S.p.A.), may also process it as data processors. The third-party services listed in section 8 act as independent controllers under their own privacy policies. Data is not disclosed to the public.

6. Transfers outside the European Union

Some third-party services (Google/YouTube, Meta/Instagram and WhatsApp, Telegram) may process data outside the European Union, for example in the United States. In such cases transfers rely on the safeguards provided by the GDPR, such as the EU-U.S. Data Privacy Framework or the Standard Contractual Clauses approved by the European Commission.

7. Contact via WhatsApp and Telegram

If you choose to contact us via WhatsApp or Telegram, your message passes through the services of Meta Platforms and Telegram, which process it under their own privacy policies. Please do not send special categories of data through these channels.

8. Cookies

Cookies are small files that the website stores in your browser. This website does not use profiling or analytics cookies.

Technical cookies (no consent required):

  • cookieyes-consent: stores your cookie choices (1 year).
  • wp-wpml_current_language: remembers your language, Italian or English (1 day).
  • WordPress cookies (wordpress_*, wp-settings-*): used only by site administrators.

Third-party content and services:

  • YouTube (Google Ireland Ltd.): videos are embedded in privacy-enhanced mode (youtube-nocookie.com) and loaded only after your consent; when you play a video YouTube may set its own cookies. Google privacy policy.
  • Instagram (Meta Platforms Ireland Ltd.): the feed of our posts displays images loaded from Instagram servers. Instagram privacy policy.

Managing your consent: on your first visit a banner lets you accept, reject or customise non-technical cookies. You can change your mind at any time via the cookie icon at the bottom left of every page. You can also block or delete cookies in your browser settings.

9. Your rights

You may at any time exercise the rights under Articles 15-22 GDPR: access, rectification, erasure, restriction of processing, portability, objection and withdrawal of consent, without affecting the lawfulness of prior processing. To do so, write to info@deeplab.space.

You also have the right to lodge a complaint with the Italian Data Protection Authority (www.garanteprivacy.it) or with the supervisory authority of your country of residence.

10. Changes

This notice may be updated. The version in force is always the one published on this page, with the date of the last update shown at the top.